what is room mapping ?

Optimize booking profitability and operational efficiency with real-time AI insights. Continuously assess live market trends, competitor strategies, and pricing opportunities to adapt dynamically and drive revenue growth. Apply ,pre during & post, booking profit intelligence.

Hotel room mapping is the process of standardizing and organizing different room types across buyers & sellers (channels, suppliers, OTA, GDS, direct booking, distribution platforms), to ensure consistency. Each hotel often has its own naming conventions and categories for room types (e.g., "Deluxe queen, "Ocean view suite ada"), and different booking platforms might label similar rooms differently (e.g., "dlx qn, "Ocean suite accessible").

The goal of room type mapping is to match these varying names and discrepancies to a standard list, making it easier for platform users, guests, hoteliers, and booking systems to understand what each room offers.

Room mapping is essential for streamlining qualified content, optimizing profitability, and improving the customer experience.

4 A.I. power-tools

The response offers a comprehensive set of features for filtering and sorting rooms as needed.
These tools can be used individually or together to enhance the user experience, optimize pricing, and apply detailed market analysis.

Personalization

1 - SEARCH & UX
Covering all room's facets. Type, category, view, beds, amenities...
High retention & conversion.

Price optimization

2 - MATCHING
Rooms are grouped by type & specs (customizable). Duplicates are removed.
Sort & compare top deals.

Market position

3 - RANGING
Rooms are grouped by range & market position. Moderate->high-end.
At destination analytic.

Data enrichment

4 - SCORING
Grouped by attributes value. What type ? view ? amenities ? each add weight.
Best value for the money.

For profit optimization

Room-matching is a stand alone A.I.-powered system that optimizes profitability in real time during your hotel searches by dynamically mapping room availability across suppliers.

Maximize revenue per search & unlock opportunities to boost sales performance and drive revenue growth.

Use room-matching for B2B and B2C across your booking flow at pre, during and post booking process.

For dynamic room inventory

Room-matching simplifies inventory management by automatically organizing room data from multiple suppliers into a unified format.

Get a lightning-fast deployment of your room database, with real-time updates triggered exclusively for new or modified rooms.

This selective in real time synchronization minimizes processing load while ensuring maximum accuracy.

How it works

Your mapping response is tailored specifically to your needs, offering full customization.
Supported languages for input and translations are EN, PT, ES, FR, IT & DE.

On the fly

Sentiment

Agnostic

Usage

Deploy

Dataset

On the fly

Data mapping is done with your data exactly 'as-is' whether it's your own or from suppliers.
There are no limits on sources, hotels, or rooms.
No data collection or caching is involved; simply send room data to the API at any time or upload an inventory.

Customize grouping criteria and depth based on your application needs. You can add or remove categories, such as type, bed configurations, occupancy, amenities, and more.
Whether you need a few requests or billions daily, we’ve got you covered.

Sentiment

In order to detect exclusions inside a name, a sentimental parity check is performed.
Negation is evaluated across topics & attributes. Positivity, free and neutrality are also mapped.
Detecting both enhances the relevance of in-context mapping.

"no sauna", "pool not available","lounge access not included" ,"free breakfast", "not a pkg"
The mapper returns a sentimental parameter per attribute being negative, positive, neutral.

Agnostic

Mapping a wide range of attributes enables highly precise, context-based analytics.
Hoteliers and local providers often use both their native language and English in room descriptions.

Room-matching is source and data-agnostic, working seamlessly across six languages, whether mixed or not, and returning results in English, Spanish, Portuguese, French, Italian, and German.

Usage

Integrate it into your booking flow whenever and however you need:

Static cache: Map your listings, suppliers, logs, and booking history.
Hybrid deferred: Update new entries as they appear, mapping whenever needed.
Real-time call: Map each availability call to suppliers in real-time.

Deploy

Available via the API or directly within your cloud:

Fast API: Our database-free technology processes calls quickly in real-time.
High volume: We provide a custom high-frequency mapper to handle all your availability calls.
Source code license: For enhanced security, stability, and confidentiality, obtain a license to deploy the AI within your own infrastructure.

Dataset

Today, uploading data to OpenAI's ChatGPT has never been easier, but in such projects, 99% of the cost and time is spent on data cleansing, normalization, and labeling.
Room-matching simplifies this process, providing a ready-to-use dataset with classification, pre-formatted for OpenAI's ChatGPT or other training needs.

Gain a unified and normalized dataset across hotel, rental, and room levels.

Broad Application Range

From high UX personalization and B2B/B2C data normalization to hotel revenue management, OTA platforms, meta-search engines, personalized trip building, dynamic markup and rewards, price optimization and prediction, conversational chatbots, LLMs like ChatGPT, and machine learning applications.

Comprehensive guide to room A.I.

Download this design graph to learn how to integrate and synchronize your booking flow with advanced AI tools, including next-gen UX, conversational chatbots, and fintech automation.

Download PDF - design graph guide

in practice

How does room-matching enhance the user experience & find the best rates?
Click below to access our B2B/B2C UX simulator, showcasing various ways and ideas to improve your website.

Case study: 100 kms radius around Faro, Portugal. 5 suppliers.
723 hotels, 27k rooms instantly mapped, similar grouped & best deals found.

get inspired

fast-forward search

An autocomplete search-box with detailed filters drop-downs to fast-forward selection.

Shortcut & slider

Shortcuts button automating deep filtering for paxes, beds... & most wanted features.

one click rate optimization

Filters the best deals per room type & matching group. Duplicates removed.

Market analytic filter

Market level price optimization in one click. Envision an entire market for profitability.

FAQ

Why choose room-matching ?

Cost is determined by volume and applies equally for all usages (static or real-time calls). Once your inventory is mounted, you only need to send updates for new items or those requiring revalidation.

Best Practice: Increase the frequency of remapping for bestsellers and trending destinations to keep a "fresh" by hotel mapped room inventory.

By adjusting your mapping approach (static vs. real-time), you can significantly reduce the volume of mapped data by as much as 100 times compared to remapping every 24 hours.

The mapping process is quick and efficient, utilizing low-cost infrastructure to deliver fast results.

Customization options include separation, grouping, range, score, rate optimization, and room description rewrites.

We use 16 topic dictionaries, organized into 4 groups based on their relevance for matching.

You can customize the grouping by adding or removing topics as needed. Group similar rooms together and adjust room descriptions to your preferred style.

Choose from pre-set options for quick setup.

Security, stability, and confidentiality are paramount.

Purchase a master license and deploy the AI within your own infrastructure without limits or restrictions.

You manage your own room-level intelligence services.

H24 support. Done in real-time. You send a request, it is processed immediately.

WHAT ARE THE SUPPORTED LANGUAGES ?

Room-matching supports 6 languages simultaneously:
EN, SP, PT, FR, IT, and DE.

Both the input room name you send and the response are processed in these languages.
You’ll receive the translated room name in all six languages.

In progress: AE, IN, CN.

WHAT TOPICS ARE MAPPED ?

code	topic	example
BDR	room number	1 bedroom, 2 bedrooms
TYP	room type	suite, loft, dormitory
CAT	class & category	standard, deluxe, corner
VEW	view, side, sight	sea/pool view, hill side, no view
BED	beds	double or twin, king bed, sofa
BLC	balcony patio	balcony, terrace
CAP	capacity	single, double, triple
SGL	single use	1 pax, single use
PAX	pax usage	no child, 2ad+1ch
SHR	shared	facilities, bathroom
MKG	marketing & SEO	stunning, art deco
CHA	chain & brand	hilton
FLR	floor	top floor, ground floor
ADA	accessible	roll-in
REF	refundable	no ref, refundable
CAN	cancelable	NC, cancelable
DEP	deposit	required or not
MBR	membership	required & type
PLA	plan & promo	on sale, early birds
BRD	board meal	breakfast, AI
SMK	smoking	or not
AMN	in-room amenities	safe, minibar

HOW TO CUSTOMIZE MY SOLUTION ?

You access you profile and set the options.
You can create multiple mapping profiles and users.
Each user can use the corp profile or have its own.

We have presets to choose from.

WHAT IS ON-THE-FLY MAPPING ?

Room-matching processes your calls containing the rooms list. We do not connect to your suppliers.
When you send a hotel rooms list containing your suppliers API availabilities, the mapping is returned under half a second.
You can also send larger inventory lists (up to 30k per call), to quickly map entire inventories (eps room inventory takes 10 mns).

WHAT TECHNOLOGY BEHIND THE SCENE ?

NATURAL LANGUAGE PROCESSING
NLP is splitting an unstructured text into sortable data.
Our in house technology chunks a text into sections, scans terms, sorts out attributes.
It can be an hotel, rental or room name, a more complete text description, an html page or suppliers' API fields.

PRICING

All usages: Static / 24H / hybrid / deferred / batch / on-the-fly / real-time.
Cost based on volume.

499 €

starter

ALL INCLUDED

ALL ATTRIBUTES MAPPED
STANDARDIZED SEPARATION
TURNKEY DATA-SET
TRANSLATED INTO 6 LANGUAGES
CUSTOM DESCRIPTION REWRITE
SIMILAR ROOMS GROUPED
RANGING & SCORING A.I.
PRICE OPTIMIZATION
MARKET ANALYTIC

HIGH ROI / LOW COST

With exceptionally high volume allowances, our service meets the needs of businesses of any scale.
The ROI from enhanced UX personalization, improved conversion rates, and price optimization is significant.

FROM SCRATCH INV. BUILD
LIMITED TIME OFFER

Unlimited mapping quantity. 1499 €
This unique special offer allows you to map all your suppliers, all hotels, all rooms and build you room cache inventory. For large OTA, bed-bank & platforms, should you have 50 suppliers & billions to map, no limit.

INVENTORY BUILD

Creating a cache.

Step 1: Index your database based on room code, room-matching group indexes, and mapping separation.
Step 2: Prioritize mapping for best sellers and high-demand destinations first. Then, gradually map others as needed to optimize the build flow.
Step 3: Either perform room-matching on-the-fly or process larger batch mappings at scheduled intervals (e.g., every 24 hours).

INVENTORY UPDATE

Low cost best practice.

Step 1: When receiving availability responses, compare room names "as is" by room code, between your cache and the incoming data.
Step 2: If a difference is detected or a new room code appears, map/remap only those changes to efficiently update your inventory.
Step 3: Update your inventory. Use on-the-fly or send batches to be mapped at scheduled intervals.

On average, 1% of room names are changed daily by hoteliers, meaning you only need to remap 1% of rooms per 24h .

INVENTORY VIRTUALIZATION

Without a cache.

Maintaining a room-level cache can be complex and resource-intensive. You can opt not to maintain a database cache but still benefit full mapping, high personalization & price optimization.

The cache paradox.
Sometimes, maintaining a large room inventory but only using a fraction of it makes no sense, especially for B2B. You are better just mapping/remapping your avail. calls. even if you remap multiples per day.

Benefit.
The hotel's rooms range is updated & virtualized for the user in real-time, all the time. Price optimization is done on-the-fly.

MONTHLY MAPPING VOL.

Rooms total

Cost

< 100K

free

up to 500K

499 €

up to 2M

699 €

up to 5M

899 €

up to 10M

999 €

up to 20M

1199 €

up to 50M

1399 €

up to 100M

1699 €

up to 200M

1999 €

up to 500M

2499 €

up to 1B

2999 €

unlimited

please call

CONVERSION TABLE

Scenario: Mapping suppliers' API availability checks (hotel level).

suppliers

avail. checks

mappings

cost

2

30k

4.5M

799 €

3

60k

13M

1099 €

4

120k

36M

1299 €

5

150k

75M

1499 €

6

500k

300M

2299 €

8

1M

600M

2599 €

12

1.5M

1B

2999 €

A supplier returns on average 100 rooms per hotel.
It ranges from 5 to 2000. Sometimes with 80% duplicates.

FLAT FEE

A minimum fee per month is applied based on corporation type.
When only mapping new/changed ones, the number of maps per month is reduces to strict minimum. 5M is more than enough to cover 12 sources on updates per month.

Startup - small OTA

499 €

Mid size OTA, b2b

899 €

Large OTA & bed-bank

1399 €

Platform: please call

COST SIMULATOR

100% real time

monthly

4 suppl / 120k calls / 36M rooms

899 €

5 suppl / 150k calls / 75M rooms

1199 €

6 suppl / 500k calls / 300M rooms

2199 €

6 suppl / 5M calls / 600M rooms

2599 €

8 suppl / 30M calls / 3B rooms

3399 €

12 suppl / 300M calls / unlimited

4999 €

Static every 24h

monthly

4 suppl / 10M per day / 310M rooms

2199 €

6 suppl / 12M per day / 372M rooms

2299 €

10 suppl / 20M per day / 620M rooms

2499 €

20 suppl / 40M per day / 1.2B rooms

2999 €

40 suppl / 100M per day / 3B rooms

3199 €

50 suppl+ / unlimited

4999 €

Hybrid: best practice

Only map what is necessary.

To build your room inventory cache, use availability calls.
You quickly build an inventory for your best sellers.

consulting

In addition to offering mapping services, I can assist you in organizing and structuring your inventories, setting up database frameworks, applying fintech solutions, and automating price optimization within your system.
I’ll help you maximize the value of your suppliers' content and tech partners.
Feel free to contact me with any questions.

portal

room A.I.

hotel A.I.

About me:
I’ve been a mass-market DIY products inventor for 30 years, with success stories sold worldwide.
A tech enthusiast since the age of 10, I’ve mastered coding languages, heuristics, NLP, machine learning, prediction, and system algorithms.

I make data work for you

Working with me:
- Immediate Support: Access top-tier expertise and a continuous flow of innovations.
- Factual & Technical Approach: Focused on logic and code review for optimization.
- Customer-Centric: Tailored solutions with a strong emphasis on personalization.
- Design Thinking: Ensuring reliability and performance through thoughtful design.
- Data Stream Optimization: Efficient management of high-volume data at low cost.

Olivier Boinet
Hospitality big data A.I. Pioneer

Hotel Room mapping A.I. suite

Rate optimization

Data enrichment

Maximum coverage

UX personalization

AI agent dataset

Dynamic inventory

High personalization

Profit optimization

Data enrichment

what is room mapping ?

Optimize booking profitability and operational efficiency with real-time AI insights. Continuously assess live market trends, competitor strategies, and pricing opportunities to adapt dynamically and drive revenue growth. Apply ,pre during & post, booking profit intelligence.

4 A.I. power-tools

Personalization

Price optimization

Market position

Data enrichment

For profit optimization

For dynamic room inventory

How it works

On the fly

Sentiment

Agnostic

Usage

Deploy

Dataset

Broad Application Range

Comprehensive guide to room A.I.

MAPPING RESULT

in practice

fast-forward search

Shortcut & slider

one click rate optimization

Market analytic filter

OUR FUN FACTORS

FAQ

Why choose room-matching ?

WHAT ARE THE SUPPORTED LANGUAGES ?

WHAT TOPICS ARE MAPPED ?

HOW TO CUSTOMIZE MY SOLUTION ?

WHAT IS ON-THE-FLY MAPPING ?

WHAT TECHNOLOGY BEHIND THE SCENE ?

PRICING

499 €

ALL INCLUDED

HIGH ROI / LOW COST

FROM SCRATCH INV. BUILD LIMITED TIME OFFER

INVENTORY BUILD

INVENTORY UPDATE

INVENTORY VIRTUALIZATION

MONTHLY MAPPING VOL.

CONVERSION TABLE

FLAT FEE

COST SIMULATOR

consulting

contact me

FROM SCRATCH INV. BUILD
LIMITED TIME OFFER